Privacy/GDPR

INTRODUCTION
In order to conduct its business activities, it is necessary for Street Cast to act as a data controller with respect to gathering and using the personal data of individuals. These can include clients, suppliers, employees, models, actors and other people the company has a relationship with or may need to contact. This policy sets out how we collect, use and protect any information you give us when you use this website and/or our services.

We are committed to safeguarding your privacy. Should we ask you to provide certain information, you can be assured that it will only be used in accordance with this policy. We may be required to update this policy from time to time in order to remain legal and compliant. You should check this page periodically to ensure that you are happy with any changes.

WHY THIS POLICY EXISTS
This GDPR Privacy Policy ensures Street Cast :-

Complies with GDPR and follows good practice; Protects the rights of employees, models, actors and clients; is open about how it stores and processes individuals’ data and protects itself from the risks of a data breach;


WHAT WE COLLECT
We may collect the following information:
Clients

  • Name, company name and job title;
  • Contact information including telephone number and email address;
  • Business address and postcode;
  • Other information relevant to your enquiry or to enable us to fulfil a contract or terms & conditions.

People represented as models by the agency

  • Name;
  • Contact information including telephone number and email address;
  • Demographic information including address and postcode;
  • Statistics and work experience;
  • Images and videos;
  • Preferences and interests;
  • Other information relevant to promoting you for work in the correct areas and to enable us to fulfil a contract or terms & conditions.

New People applying to the agency to be a model

  • Name;
  • Demographic information;
  • Images/videos and statistics to enable us to assess whether you are suitable to be offered a place on the agencies books.

Employees and Freelancers

  • Name;
  • Contact information including address, telephone number and email address;
  • Details of previous work and/or employment;
  • Other information to enable us to fulfil a contract or terms & conditions.
LAWFUL REASONS FOR PROCESSING

WHAT WE DO WITH THE INFORMATION WE COLLECT
Clients
We require this information to understand your needs and provide you with a better service and in particular, for the following reasons:

  • To provide ongoing customer service and maintain internal record keeping including for accounting purposes;
  • To enable contact by email or phone in relation to the enquiry you have made with us;
  • To periodically send update emails about new models/actors or other information relevant to your enquiry. You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our update emails.

Models & Actors
We require this information to understand the areas of work we can put you forward for and in particular, for the following reasons:

  • Internal record keeping including accounting purposes;
  • To keep our website up-to-date with the correct information for clients;
  • We may contact you by email or phone in relation to work enquiries;
  • We may periodically send update emails using the email address which you have provided. You may unsubscribe from receiving these emails at any time by clicking the unsubscribe link which is included at the bottom of all our promotional emails.

New Models applying to the agency
We require this information to assess whether you are suitable to be offered representation with the agency.

Employees and Freelancers
We require this information, in order to fulfil your employment contract.

RETENTION
We are required to keep documents, contracts etc. for the length of the contract as a minimum and for up to seven years afterwards as a maximum. We will determine this on a case-by-case basis after taking into account the individual circumstances and will only keep data which is necessary for us to fulfil our contractual obligations. Any personal data held by us for marketing updates will be kept by us until such time that you notify us you no longer wish to receive this information.

SECURITY
We are committed to ensuring that your information is secure and protected against unauthorised or unlawful processing, accidental loss, destruction and damage. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, technical and managerial procedures to safeguard and secure the information we collect.
Paperwork
Personal data collected in paper form is stored in locked filing cabinets and shredded when no longer required.
IT Systems
Personal data stored in digital format is on secure cloud servers hosted in the United Kingdom with access to data highly restricted for approved business purposes only.

SECURITY BREACHES
Despite all the controls we have put in place to address all the key GDPR principles, there is still always a risk a data breach may happen. In the unlikely event of this, the breach will be notified to all data subjects affected without undue delay. If appropriate, this will also be reported to the ICO within 72 hours of us becoming aware. The person who should be informed of any breaches is named at the bottom of this policy and is contactable by email at all times.

THIRD PARTY PROCESSING
Our work for you may occasionally require us to pass your information to our service providers and for the purpose of delivering our services to you. Where we are entering into an engagement with a third party, we will seek to be satisfied that they have secure measures in place so your privacy rights continue to be protected as outlined in this policy.

We only disclose information that is necessary to deliver our services and we never allow your personal data to be used by any third party for any market research, marketing or other commercial purposes. Under GDPR law, we may be required to disclose your data for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also be required to disclose your personal data where such disclosure is necessary for the establishment or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

YOUR RIGHTS UNDER GDPR
You have the right to know what data we are holding for you at any time, the right to access this data, change it and/or have it removed from any further processing activity.

SUBJECT ACCESS REQUEST
If you would like to contact us with a subject access request, please use the email address info@streetcastmodels.com We will contact you within ten days of receiving this request.

RESPONSIBLE PERSON FOR GDPR
Fiona Watson , Director 
Street Cast  | 139 Capel Rd, London E7 0JT
07904435010 | info@streetcastmodels.com